Your business may have made changes in preparation for GDPR coming into force, but the legislation is constantly evolving. This means that GDPR compliance requires regular assessing. The most resilient companies have structured GDPR teams across their business – not just in IT and Marketing. They regularly plan, conduct and review business continuity testing against potential GDPR breaches. Taking robust steps manages risk in your businesses effectively. Here’s What a GDPR Gap Analysis Will do for your Business;
Life is a network, everything is connected
Security should be part of every aspect of your IT, Information Security and Communications, so Business Continuity Planning in a digital era should include regular structured GDPR Gap Analysis. This should review your processes and highlight gaps and threats, enabling you to understand what is making you vulnerable, and critically, what to do about it.
Instead of a tick-box exercise, a structured GDPR Gap Analysis creates a company-wide approach to managing the lifecycle of personal data. It enables your business to proactively carry out the necessary regular audits and to update your data protection processes consistently and for the long term. It also evidences you have had independent reviews – a crucial step to present to the ICO should you hit a breach in future.
A GDPR Gap Analysis will inform your business about risk management
How would your business evidence steps taken to minimise the risk of a GDPR breach? Evidencing is a key step to Information Security best practice.
Public awareness of personal data is driving an increase in requests from both customers and employees, some of whom just want to know what data is held about them and others who may be planning for a grievance or employment tribunal.
Businesses need to incorporate an effective process to manage requests and provide the response within a month and in a format that is easily understood.
Depending on data held, this could run to hundreds or even thousands of documents that need to be reviewed for data extraction. This makes it even more crucial that organisations review personal data on an ongoing basis and create processes to manage it in such a way that requests are met on time. That means examining data to make sure it’s essential, storing it in an easily retrievable way so that it can be accessed quickly if required and rigorously deleting anything that isn’t needed.
GDPR is very much a lifetime commitment for businesses and one that will continue to evolve as more legislation is created to protect personal data. It may be challenging for small to mid sized companies to make the investment required to undertake regular GPDR health checks but the cost of fines for non compliance can be huge. Those without the necessary in house expertise can mitigate the risk with regular GDPR health checks undertaken by external specialists.
no single software application can make an organisation compliant,the risk of GDPR breach through lack of due process and human error remains high
How does a GDPR Gap Analysis work?
Net-Defence provides service packages to support businesses large and small with maintaining GDPR compliance and reducing their exposure to risk. Our team includes specialist GDPR consultants who provide the following staged approach to GDPR compliance:
STAGE 1 – Self Assessment Questionnaire
This enables us to establish your organisation’s current position by reviewing your own submission. It provides a top line risk review.
STAGE 2 – Gap Analysis
A GDPR Gap Analysis can identify risk areas quickly and address ways to remedy them. This enables in depth understanding of risk and clear remediation requirements.
For example, no single software application can make an organisation compliant – the risk of GDPR breach through lack of due process and human error remains high. The Gap Analysis will enable you to see where the risk and non-compliance lies in your business.
STAGE 3 – Project Delivery
Depending on the findings, our specialists can provide additional support to carry out a series of exercises and training workshops across your teams – from finance and HR to operations and sales ranging from:
• Detailed policy drafting and implementation
• Data mapping
• Risk management mapping
• Procedural support
• Risk management training and support
• Controls implementation support
• GDPR training
• Data support and technical queries
STAGE 4 – Final Review
Once stage 3 is complete, we carry out full post-implementation GDPR Gap Analysis to confirm that all key GDPR areas are addresses and compliant.
STAGE 5 – Ongoing Support
Our relationship with you continues over the long-term. We’re here for you for ad hoc training, support and troubleshooting to make sure your systems and processes remain robust.
YOU DON’T NEED TO LOSE SLEEP OVER INFORMATION SECURITY
We’ll help you sleep at night knowing you can evidence to employees, customers and suppliers that your organisation’s data, systems and processes are secure.
To book your COMPLIMENTARY GDPR consultation, or to find out more, contact us.
Net-Defence provide a GDPR conformance service for their wide ranging public and private sector clients. As with any conformance exercise, each client may be substantially different in terms of their readiness and personal data handling maturity. Therefore it is critical that an initial scoping exercise is used to understand any gaps or areas of interest.
The General Data Protection Regulation (GDPR) was introduced by the European Union in May 2018 to provide an updated framework for data protection laws for people living and operating within the European Economic Area. Its aim was to make businesses more transparent in how they handle customer data. Fines are issued against companies that fail to comply.